Innovative Event Management Software

Event Track

Event Track makes it easy for you to register, badge and track the attendees at your events. Register attendees online or on-site at reception desks or self-registration kiosks. Design and print plastic ID cards or paper badges using the included ID Flow badge design software. Check in and record attendance using networked check-in stations or handheld scanners. Secure network data-sharing and reporting allows for centralized management of the software. Integration with existing systems across multiple locations is supported.

Event Track is available in the following editions:

• Premier
• Scan Station
• Report Station

Features and Highlights of Event Track

With Event Track:

• Easily create professional looking event badges:
  • Create single- or double-sided plastic event badges and limited-use (paper) passes
  • Add photos, text, graphics, 1D and 2D barcodes, magnetic stripes, RFID, watermarks and much more using the card design tools
  • Use pre-designed card templates
• Easily register event attendees or event staff members:
  • Integrate with existing member databases or data systems
  • Scan driver's licenses, passports and business cards
  • Use drop-down lists to quickly enter data
  • Use date fields in conjunction with valid event dates
• Checking in of attendees is simplified:
  • Configure check-in rules that included displays of on-screen messages
  • Scan badges using standard or mobile barcode scanners
  • Hear a bell for approved entry and a buzzer for denied entry
  • Check-in attendees while performing other tasks at the workstation
  • Run in attended or unattended (kiosk) mode
• You have the flexibility to:
  • Open and close turnstiles
  • Link and manage multiple stations and locations
  • Add additional low-cost check-in and report stations
  • Import and export database records as well as make simultaneous connections to multiple databases
• Easily view data and create reports:
  • Records are automatically updated after registration, check-in, check-out or when a badge is printed
  • Search for specific attendee records from thousands of records using flexible tools
  • Data can easily be exported, emailed and printed
  • Create reports of attendee history and station usage
  • Track activities with customizable charts

The Event Track Advantage

Event Track is a software tool designed for registering, badging and tracking the attendees at your events. Event Track is a flexible, complete tracking solution that gives you the following advantages:

Fast Registration
Use attended registration stations or allow attendees to self-register at kiosks. Import data instantly through your online registration system or use Event Track Online Registration. Scan attendee information from a driver's license or business card. Check for duplicate records automatically.

Track Attendance
Use the check-in stations to verify access into sessions. Set access policy by attendee type, time and location. Record attendance using handheld scanners. Automatically update records after check-in.

Configurable Attendee Database
Select one of the pre-configured databases or easily connect to your existing database. Define database fields that pertain to your event. Layout fields using drag-and-drop tools, create drop-down lists, set default values and auto-format data. Import records from Excel, CSV files or other databases.

Issue Professional Event Badges
Design professional ID cards using an integrated version of the ID Flow card design software. Choose from more than 20 barcode types and encode magnetic stripes. Print cards automatically after registration. Set rules to prevent duplicate badging.

Full Reporting Capabilities
Create detailed logs, reports and charts. Look up records by entering personal information and print replacement cards. View and print attendance reports.

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System Components & Requirements

To fully implement the Event Track visitor management system, you will need the following:

• Microsoft Windows XP/2003/Vista/7
• 2 GB RAM and 100 MB free disk space
• Event Track software
• Datacard CD800 table-top card printer for ID cards or Dymo label printer for hall passes
• Optional photo capture: digital camera or webcam
• Optional data capture: Drivers license scanner: SnapShell IDR ID reader or Tokenworks IDWedge ID scanner